Three systems built from scratch to run the portfolio day to day — a resource calendar that evolved through three tools, a live reporting dashboard, and a three-technique estimation system.
One piece of the Delivery Governance System: the tooling layer — the systems that gave the PMO a shared calendar, a live reporting dashboard, and a repeatable way to estimate new work.
Designed and built each tool personally as Head of PMO, evolving them as the portfolio scaled.
No shared resource calendar or reporting dashboard — PMs tracked their own projects in their own spreadsheets, invisible to anyone else.
No consistent estimation method — every PM estimated differently, with wildly different accuracy.
A shared project calendar and resource plan that evolved through three stages as the portfolio scaled.
RAG (Red/Amber/Green) status reporting aggregated into portfolio-level Power BI dashboards, giving C-level executives real-time visibility across the full project portfolio.
Estimation combined three techniques: PERT (three-point estimation) for the PM's own figure, analogous estimation against prior similar projects, and expert/group estimation (Delphi-style) to sanity-check the number before committing it.